Receptionist (5891)

Company: Lutheran Services Florida
Location: Sarasota
Posted on: May 24, 2023

Job Description:

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, -and communities are vibrant.
LSF is looking for a talented Receptionist who wants to make an impact in the lives of others.
Purpose & Impact
The receptionist answers busy switchboard, directs calls, takes messages, and greets clients and visitors. Performs office function as requested for the Refugee Employment Program and Immigration.
Essential Functions:

• 
  
• Screens incoming calls, takes messages as appropriate, directs caller to correct individuals.
  
• Greets visitors and clients, determines their needs and notifies the proper person and/or directs them to the proper office.
  
• Sets appointments for client intakes.
  
• Sorts and distributes incoming mail and takes outgoing mail to post office or mailbox.
  
• Notifies technicians if telephone system, copier, printer or other equipment is in need of repair or maintenance.
  
• Collects and places office supply orders and verifies order for accuracy upon receipt.
  
• Assists Employment and Immigration staff to include all necessary blank forms when preparing files for anticipated clients.
  
• Maintains a list of clients seeking assistance.
  
• Daily attendance is mandatory.
  
• Responsible for keeping and distributing petty cash.
  
• Reconciles petty cash as a monthly basis.
  
• Collects Immigration client's monies, prepares the bank deposit and keeps daily records.
  
• Attend staff meetings.
  
• Other duties as assigned.
  
  Qualifications
  Physical Requirements:
  Must be able to sit for long periods of time and be able to communicate on the telephone. Must be able to operate a computer.
  Education/Experience:
  
  • 
    
  • Associate degree or equivalent. Could be substituted with at least 2 years' experience.
    
    
    • 
      
    • A minimum of 1+ years' experience as receptionist in an office setting. Must have basic knowledge of general office procedures.
      
      Skills/Abilities: - -
      
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      • Fully bilingual in English/Spanish highly preferred!
        
      • Accurate, prompt and courteous screening of incoming calls.
        
      • Team player with co-workers.
        
      • Trustworthy, dependable and organized.
        
      • Adhere to LSF's policies and procedures.
        
      • Self-starter, who can work independently and is unafraid to make decisions.
        
      • Must be able to seek out supervision and help when needed.
        
      • Interpersonal, organizational, and problem solving, written and verbal communication, and time management skills are required along with the ability to transfer knowledge to others.
        
      • Computer knowledge preferred.
        
      • Must demonstrate sensitivity to our service population's cultural and socioeconomic characteristics and needs.
        
      • Must work well independently, as well as get along well with all other staff and outside contacts.
        
      • Accurate, complete and timely submission of all required court reports required under FS 744.
        
      • Professionalism in all LSF matters.
        
      • Must have strong interpersonal skills.
        
      • Must possess strong telephone etiquette and communications skills.
        
      • Ability to work effectively in a culturally diverse environment.
        
      • Must demonstrate sensitivity to our service population's cultural and socioeconomic characteristics and needs.
        
        Why work for LSF?
        LSF offers 60 programs across the state of Florida serving a wide range of populations in need.---Mission Driven -staff members become part of the LSF community while transforming the lives of -those in need. Our staff additionally find -growth opportunities -as they explore areas of interest within the---organization.---
        Amazing benefits package including:
        
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        • Medical, dental and vision
          
        • Teladoc (24/7 access to doctors)
          
        • Employee Assistance Program (EAP)
          
        • Long-term disability
          
        • Employer paid life insurance (1X salary), AD&D
          
        • Health and dependent care FSA
          
        • 13 paid holidays + 1 floating holiday
          
        • Generous PTO policy
          
        • 403(b) Retirement plan with 3% discretionary employer match
          
        • Tuition reimbursement
          
          Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.

Keywords: Lutheran Services Florida, Sarasota , Receptionist (5891), Administration, Clerical , Sarasota, Florida