Assistant Property Manager
Company: Harry E. Robbins Associates, Inc.
Posted on: May 3, 2021
We are looking for an experienced Assistant Property Manager
(APM) to join our team at one of our beautiful Sarasota properties!
Candidates will be responsible for general and over-all
administrative support for the Property Management Team. The APM
will demonstrate a high level of professionalism and customer
Essential Duties and Responsibilities:
Performs a variety of administrative tasks including but not
limited to phone support, managing calendars, scheduling
appointments, distribution of correspondence, etc. Maintains
tenant, vendor, and property files in accordance with developed
standards. Administers accounts payable and accounts receivable.
Coding invoices, processing payments and inputting into accounting
system. Initiate rent collections correspondence with tenants and
prepares delinquency notices, as necessary. Works with the Property
Manager (PM) to prepare and coordinate bid proposals and service
contracts. Participates in performance oversight of all contractors
for recurring and one-time services. Oversees tenant maintenance
work order system. Performs regular inspections of the property
including landscape and janitorial inspections or any other
inspections as directed by the PM. Assists with budget preparation
by researching costs for supplies, services and obtaining bids as
directed by the PM. Assist with preparations of monthly, quarterly,
and annual management reports. Assist with preparation of invoices
and related correspondence. Assist with preparation of meeting
agendas, postings and producing minutes. Performs other duties as
This Job Is Ideal for Someone Who Is:
Dependable -- more reliable than spontaneous. People-oriented --
enjoys interacting with people and working on group projects.
Detail-oriented -- would rather focus on the details of work than
the bigger picture.
Proficient in Microsoft Office Suite. Comfortable with use of
other online based software programs. Ability to interpret and
follow verbal and written instructions. Ability to communicate
effectively, both verbally and in writing and exercise diplomacy
Knowledge of business correspondence. Interpersonal skills
necessary to effectively interface with all levels of personnel.
Work well in a team environment. Demonstrate ability to maintain
confidentiality and to use discretion in the performance of daily
Administrative experience: 3 years Property Management: 3 years
Full-time position, Monday through Friday On Call as necessary
Salary $32,000 - $35,000 DOE
Keywords: Harry E. Robbins Associates, Inc., Sarasota , Assistant Property Manager, Other , Sarasota, Florida
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