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Communications Coordinator

Company: Greater Sarasota Chamber of Commerce
Location: Sarasota
Posted on: November 25, 2022

Job Description:

Job Description

Job Title: Communications Coordinator

Reports To: Vice President

FLSA Status: Non-Exempt

Direct Reports: N/A

Approved Date: November 21, 2022

The Greater Sarasota Chamber of Commerce works to cultivate prosperity and quality of life through its member's businesses. Since the beginning of the Chamber over a hundred years ago, we strive to keep programs current and responsive to the demands of Sarasota's modern business climate. The Chamber is the bridge that links businesses, organizations, and residents together through programs that ultimately strengthen Sarasota.


Model collaborative behavior
Own your work with integrity
Create meaningful connections
Lead where you are

Be a continuous learner


Promote and enhance the professional image and identity of The Chamber through all communication platforms. Develop, coordinate, and execute the Chamber's marketing and communications plan for the Chamber and all of its programs. All is accomplished by performing the following duties personally or collaborating with Chamber staff.


The following listing of essential job duties indicates the general nature and level of work required in this job. Every incidental duty connected with thisposition cannot be specified in the job description. The employee, at the discretion of the Vice President, may be required to perform duties that are not included in this job description.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.
Assist in creating, laying out, and maintaining marketing and promotional materials: Chamber, YPG, Leadership, CareerEdge, and OFA publications, brochures, flyers, newsletters, invitations, sales pieces, and other materials as needed
Assist in preparation and maintenance of effective marketing and communications plan
Maintain integrity of Chamber communications and visual branding style
Aid in writing, coordinating, and distributing editorial content for all email marketing, e-newsletters (Chamber, CareerEdge, Leadership, and YPG), and _The Chamber Buzz _newsletter articles
Create, post, and share all social media channels for Chamber and programs' brands
Coordinate public relations
Assist with set-up, production, and promotion of Chamber/program events including basic photography
Create Power Point presentations, as needed event announcements, invitations, programs, and signage for Chamber/ program events
Assist with Membership Services: Assist with Chamber programming and events
Help answer member questions and listen to member comments/suggestions
Help with coverage of walk-in traffic in the lobby area when needed
Assist with website maintenance: Update the home page with relevant news, events, and other pages as needed Upload photos - program events, staff, program councils, etc.

Upload member press releases to the Members News section
Upload Chamber program press releases to the Chamber News section
Assist members with questions regarding the website, job bank ads, press release tool and updating member profiles
Maintain updates to the additional, separate CareerEdge website Update each page with relevant information
Upload press releases and press coverage to the "In the Press" section
Maintain brand cohesiveness
Upload photos
Work with Programs Managers (CareerEdge, Leadership Sarasota, Opportunities For All, YPG) to plan, implement, and oversee programming and events
Assist with administrative duties for Chamber programs as needed, including but not limited to: Processing YPG applications YPG annual billing

Assisting with event setup, coverage, and breakdown
Collecting Leadership Sarasota applications
Involvement in CareerEdge training program applications
Envelope stuffing for various mailing needs

Coordinate preparation of _The Chamber Buzz_ (biweekly)
Assist with collection and placement of ads on the Chamber website and in Chamber publications
Create/update various documents and spreadsheets for internal Chamber use
Maintain a library of member/program logos
Track, collate, and maintain inventory of marketing materials
Maintain inventory of photo work, artwork, and film, and maintain marketing literature, archive files, and sample files
Complete special projects as assigned
Perform other duties as required or as assigned by supervisor
Design and produce various communications materials to support the vision of our organization
Support the creation, distribution, and maintenance of all print and electronic materials, including: Quarterly program e-newsletters for an external audience of members, partners, and supporters
Annual report for donors and other supporters
Marketing, development, and solicitation materials, as needed
Consistent and engaging postings on social media outlets, including Facebook, Instagram, Twitter, LinkedIn, and YouTube, as appropriate
Maintain and update the organizational website with event announcements, photos, news articles, newsletters, press releases, etc.
Press releases, as needed
Power Point presentations, as needed Event announcements, invitations, programs, and signage

Bachelor's degree in communications, marketing, public relations, or related field and 1-3 years of related experience, or equivalent combination of education and experience.
Experience in desktop publishing, graphic design, writing, AP standards; public relations experience helpful.
Basic understanding of website maintenance desired.
Basic understanding of media and service purchasing practices desired.
Excellent communication skills; professional appearance and ability to effectively represent the Chamber and its brand image.
Demonstrated ability to work effectively with members, volunteers, and the public.
Basic math and accounting skills.

PC terminal/ Laptop
Telephone, copier, calculator, etc.
Microsoft software: Word, Excel, PowerPoint, Publisher, etc.
Adobe InDesign, Canva, Photoshop, Illustrator, etc.
Altas Association Management Software
Basic camera knowledge and usage
Video filming and basic editing
Apricot Social Solutions

Good communication (oral and written) and public relations skills
Planning and organization skills
Judgment and decision-making skills
Good interpersonal skills
Ability to prioritize
Able to work under pressure, and on multiple projects, with good attention to detail

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the core duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the core duties and responsibilities of this job.

The employee is regularly required to use hands to finer, handle or feel. The employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk; stand; reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk on the telephone and travel by car. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Flexible to work evenings, weekends or holidays as required.

Qualified individuals with disabilities may make a request for reasonable accommodation. Upon receipt of an accommodation request, a representative from the Chamber will meet with the requesting individual to discuss and identify the precise limitations resulting from the disability and the potential accommodation that the Chamber might make to help overcome those limitations.

The Chamber, in conjunction with a medical review officer and, if necessary, appropriate management representatives identified as having a need to know, will determine the feasibility of the requested accommodation, considering various factors, including, but not limited to, the nature and cost of the accommodation, the availability of tax credits and deductions, outside funding, the facilities overall financial resources and organization, and the accommodation's impact on the operation of the facility, including its impact on the ability of other employees to perform their duties and on the facilities ability to conduct business.

The Chamber will inform the employee of its decision on the accommodation request or how to make the accommodation.

Work Environment: This position is located at the Chamber building at 1945 Fruitville Road, Sarasota, Florida 34236.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The employee is occasionally exposed to outdoor weather conditions and risk of electrical shock.

Behavior: The position requires a flexible, diplomatic person who possesses good communication skills, and is team-oriented, poised, responsible . click apply for full job details

Keywords: Greater Sarasota Chamber of Commerce, Sarasota , Communications Coordinator, Other , Sarasota, Florida

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