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Executive Administrator

Company: Sun Hydraulics Corp.
Location: Sarasota
Posted on: June 10, 2019

Job Description:

Executive Administrator Helios Technologies is looking for an Executive Administrator who can work with the Helios Leadership Team to standardize and professionalize meeting schedules, agendas, presentations, and protocols. The Executive Administrator will be based in Sarasota, Florida, and will report to the CEO, but will be expected to work closely with the CFO as well. Responsibilities * Prepare meeting materials including assisting with the drafting and updating of agendas, presentations, handouts and other related materials * Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets, and Word documents * Establish and maintain effective and cooperative professional business relationships with all levels of leaders, employees and outside companies including interfacing with the Helios Leadership Team and the Board of Directors. * Act as a liaison, problem solver, and facilitator for the team * Facilitate and coordinate communications and administrative procedures across the team * Facilitate conference calls and online meetings for the Helios Leadership Team and Board * Update and maintain the BoardWorks Board Portal ? upload Board meeting agendas, presentations, minutes, and other information as required, as well as maintain users within the portal * Maintain Board and Officer contact information * Coordinate administrative tasks with Helios Leadership Team, including handling documents via email that require signatures from team members not located in Sarasota Qualifications * Bachelor's degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company * Must have experience in supporting a leadership team in a fast-paced and demanding work environment * Experience with committee support (agendas, minutes, etc) * Excellent verbal and written communication skills * Must be proactive and solution oriented, looking for ways to add value and assist the team * Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail * Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision * Exercise excellent judgment in setting priorities and interacting with internal and external contacts. Ability to anticipate the needs of the leadership team * Ability to work well under pressure and respond to tight deadlines * Demonstrated professionalism and discretion and experience in working with highly confidential information * Strong focus on customer service, team player mentality and ability to work collaboratively with others * Fully proficient on all Microsoft Office products including PowerPoint, Excel, Word and Outlook * Fully proficient with GoToMeeting, Skype, and WebEx * Position may require extended hours from time to timeSDL2017

Keywords: Sun Hydraulics Corp., Sarasota , Executive Administrator, Other , Sarasota, Florida

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