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Executive Assistant

Company: Veith Engineering & Business Solutions
Location: Sarasota
Posted on: July 15, 2019

Job Description:

The ideal candidate will provide top-level assistance to the President in varying capacities such as business development/marketing, project execution, office administration, financial, human resources, and client interaction. The candicate should be well-organized, be comfortable particpating in meetings, and responding to phone calls on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with meeting preparations. ResponsibilitiesDraft documents, slides, and meeting summaries for President.Support President in company standardization procedures/protocols.Business Development/Marketing support such as preparing proposals, brochures, media press releases, and planning events.Assist President and firm engineers with performing readability and technical editing of client deliverables. Using firm templates, prepare draft contracts/subcontracts and amendments.Project Support: Assist CEO and firm project managers to prepare Project Management Plans, Health and Safety Plans, QA/QC plans, and set up and manage project files (electronic and paper). Assemble, reproduce, and transmit (hard copy or electronically) project deliverables.Also, lead project data management as appropriate. Assist with scheduling interviews.Aid executive in preparing for meetings.Calendar management for executive as required. QualificationsBachelor's degree or equivalent experienceProficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsAbility to work in both a team setting and independentlyMinimum five (5) years of experience in a professional office setting required; experience in project support in the engineering and construction industry preferred.Self-motivated and committed to meeting deadlines/quality standards. Preferred computer skill sets include experience with Sharepoint, a graphic design program such as Adobe InDesign & PDF and Canva, sales tracking, and accounting software

Keywords: Veith Engineering & Business Solutions, Sarasota , Executive Assistant, Other , Sarasota, Florida

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