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Foundations & Major Gifts Associate

Company: Asolo Repertory Theatre
Location: Sarasota
Posted on: October 9, 2019

Job Description:

Asolo Repertory Theatre - Foundations & Major Gifts Associate
The OpportunityAsolo Rep is seeking a Foundations & Major Gifts Associate to work with a dynamic team to achieve Asolo Rep's Community Income goals by securing of funding from foundations, government, and other granting sources, as well as from individuals giving at the major donor level. This position will also play a key role in the $21 million Staging Our Future Capital & Endowment Campaign.
Annual FundAsolo Rep's annual fund raises approximately $3.8 million each year in gifts from individuals, foundations, corporations, and special events. The Foundations & Major Gifts Associate will be responsible for maintaining the organization's grant calendar, writing grants and interim and final reports, and researching new opportunities for funding, particularly for Education & Engagement programs that will be expanding in the coming seasons. In addition, they will partner with the Development Director for soliciting, tracking, and stewarding cumulative gifts of $5,000+ from individuals through the different sub-campaigns of Directors' Society, Co-Producers, Artistic Excellence Society, and Education & Engagement. This position also works closely with the Fellowships & Endowment Associate to secure Student Fellowships for the FSU/Asolo Conservatory and gifts to Asolo Rep's $22 million endowment.
Capital CampaignThe $21 million Staging Our Future Capital & Endowment Campaign has raised $8 million to date which has funded capital improvements in its mainstage theatre, The Harold and Esther Mertz Theatre; the acquisition and renovation of the Herman and Sharon Frankel Asolo Rep Annex; and the acquisition of properties adjacent to the Robert and Beverly Koski Center. Going forward, the Campaign is raising funds to renovate the existing buildings on the properties adjacent to the Koski Center, and to build new construction that will connect these buildings and create a state-of-the-art production facility that houses two rehearsal halls, breakout rehearsal spaces, costume shop facilities, meeting spaces, and media production facilities. In addition to enhancing Asolo Rep's production capabilities, the expanded Center will be instrumental in the expansion of the company's Education & Engagement programs and will create new revenue streams further enhancing the organization's financial stability. The Campaign goal also includes a $5 million endowment to ensure the funding for the additional costs of maintaining this new property.
The Foundations & Major Gifts Associate will play a key role in the Campaign, working with the Development Director, other staff, and executive staff, in seeking opportunities to fund the campaign, tracking current applications for support, reporting for grants received, individual gift solicitation, prospect cultivation and research, and campaign operations.
ResponsibilitiesResponsibilities include, but are not limited to:
Foundation Responsibilities:Ensure seamless execution of the organization's annual institutional giving plan, which forecasts income from foundations, corporate foundations, and government in support of Asolo Rep's operations, programs and education initiatives in partnership with Development Director and related staffWrite and coordinate funding proposals, follow up correspondence, gift acknowledgements, interim and final reports, and invitations to attend funded programs in collaboration with related staffConduct prospect research to identify potential new funding sourcesManage annual grants calendar to ensure compliance with proposal and reporting deadlinesMaintain knowledge of a wide variety of foundation and government grant guidelines and identify best fits for funding with Asolo Rep's mission, activities and special initiativesDevelop and nurture relationships with foundation and government representatives in partnership with Development Director and BoardEnsure proper donor recognition on all print and online promotional materials and a/v presentationsAssist in preparation of proposal project budgetsTrack funds received against annual budget income goalsMaintain contact information and donor and prospect histories in Tessitura databaseAttend and assist with development events and projects as neededAttend at least one performance of every Asolo Rep productionMajor Gifts Responsibilities:Steward relationships with members of Asolo Rep's different donor groups, with a primary focus on donors giving at the major donor level, in partnership with executive and development staff and board membersIdentify opportunities to engage major donors through various performances and behind the scenes activities in order to develop strong donor relationships for the organizationCultivate major donors and prospects encouraging ongoing gifts, increased gifts and securing new giftsSolicit major gifts independently and as part of a teamExecute day-to-day administrative responsibilities for major donor activities (tracking, database maintenance, proofing materials and programs/playbills, etc.)Facilitate annual major giving donor renewal process, follow up, and trackingCollaborate and coordinate with Fellowships/Endowment Associate, to encourage donors to diversify their areas of giving for the Annual Fund, and to make gifts for the Endowment and Capital CampaignsManage and coordinate timely and accurate submission and editing of development content for the Season Program Book, Show Playbills, Season Brochure, website and A/V presentations and promotional materials for donor-supported programs, events and activitiesOversee creation and distribution of print and online donor solicitation materialsIn collaboration with Development Data Associate, ensure accurate data entry, contact management, donor research, and financial recordkeeping, timely gift acknowledgement and renewal correspondence, using discretion with confidential informationIn collaboration with Development Data Associate, track funds raised from major gifts against annual budget income goalsCompile and maintain research of major donors and prospects for distribution to key staff and board membersAssist donors with ticket requestsSchedule, coordinate and take minutes at major donor committee meetingsIn collaboration with Special Events Manager and Individual Giving Associate, organize specific events for donors and for prospects throughout the season and manage RSVPs as assigned
Staging Our Future Campaign Responsibilities:Research capital grant funding opportunitiesWork with the Development Director on writing capital grant funding requestsWrite interim and final reports for grants awardedAttend performances throughout the season, as assigned, where Campaign materials will be shared with Asolo Rep audiencesAssist Development Director and Campaign Staff and Board Committee in contact managementCompile research and cultivation profiles for Campaign prospectsMeet with Campaign prospects as assigned to share details of the Campaign, lead tours, and solicit gifts when requiredAssist the Development Director and Fellowship & Endowment Associate in tracking progress of the CampaignAssist in preparation of reporting materials for monthly Committee meetingsAttend performances throughout the season, as assigned, where Campaign materials will be shared with Asolo Rep audiences
QualificationsThe ideal candidate will have three to five years of Development experience, including experience working on a successful multi-million dollar capital campaign. Preference will be given to candidates who have superior writing skills, an outgoing/friendly personality, ability to manage multiple projects with competing deadlines, exhibit strength under pressure, and are able to work with multiple personality types. Preferred skills include fundraising for the arts in a challenging environment and knowledge of and experience with the Tessitura database software. Additional hours at evening and weekend events and performances are required.
TimelineAsolo Rep intends to fill this position as soon as possible and will accept applications until the position is filled. Preference will be given to qualified candidates who are able to start work on or before October 21, 2019.

To ApplyAsolo Repertory Theatre is an Equal Opportunity Employer. All applicants will be reviewed without regard to race, age, religion, color, sex, veteran status, national origin, marital status, or sexual preference.
Applications are only accepted through our hiring portal. Phone calls and email inquiries are discouraged. Click here to apply.

Keywords: Asolo Repertory Theatre, Sarasota , Foundations & Major Gifts Associate, Other , Sarasota, Florida

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